Welcome to Ask Jack, a column for Chamber Management Assistance (C-MAP)
Visit this site often to review questions your collegues ask, ask a question(s), or review frequently asked questions on Jack's Top Ten list.
Q:
A:
Q: What chamber actilvity must I have minutes taken , and , what should be included in the minutes?
A: Most state starues require that chambers keep minutes of official policy makeing meetings. This is considered meetings of the Board of Directors and membership.
Committees ( unless the board has authorized them to make policy decisions - seldom if ever done) do not have to keep mintes. As a practical matter it is helpful for the record of accomplishment and history to have minuets of committee meetings, however they should not be intertwined with the Board or Membership meeting minutes.
Content of milnutes should include:name of group holding meeting attendance, date, time and location of meeting, a special or regular meetiing of the group, whether or not a quorum is present, action taken (this should then become part of your Chamber Policy Manual), and whether proper notice was given or if notice was waived. Directors wishing to have their NO vote or ABSTINSION noted should also be recorded for the record. Signing of the minutes is not absolutely required but is a good practice.
|
 |
